Exceptions into the REF policy
Contact the Open Access Team to go over papers that are particular.
If it is not possible to determine that the paper complies with the REF open access policy if you joined UCL from another UK university, and there is no other author with a UCL affiliation on the paper, the Open Access Team can apply this exception. Contact the Open Access Team to talk about papers that are particular.
If you fail to get your last accepted manuscript in the necessary duration (see whenever can I upload to RPS?), this exclusion may use. If you’re perhaps not the matching writer, you need to make all reasonable efforts to obtain your hands on the manuscript through the matching writer, from your own other co-authors, or through the publisher. Contact the Open Access Team to talk about specific documents.
Where you will find appropriate obstacles to making a manuscript access that is open a repository, or even the writer’s identification has to be protected (because depositing the paper would place the writer or the organization in danger), these exceptions may use. Contact the Open Access Team to talk about papers that are particular.
Many journals are compliant because of the policy. Where a log will not comply, since it will not allow available access in a repository within 12 months (REF panels A and B) or 24 months (REF panels C and D) of book, or doesn’t enable open access in a repository at all, the writer is encouraged to consider posting in an alternative solution journal. An exception applies if the author still wishes to publish in the chosen journal, and considers that it is the most appropriate publication for the work.
After your paper is accepted for publication, upload your manuscript to UCL’s Research Publications Service (RPS) as usual (see When can I upload to RPS?). It is made available access after the embargo period, where this might be allowed.
If for example the paper contains content that is third-party which available access liberties is not provided you’ve got the choice to upload the writing by itself. Nonetheless, the REF policy recognises that the content that is third-party be necessary to the book, and allows an exclusion should this be the situation. You ought to upload the manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?), and notify the Open Access Team that the paper includes third-party content and may never be made access that is open.
Papers accepted for publication from 1 April 2016 to informative essay outline template 31 March 2018 would be entitled to distribution into the REF should they had been deposited within an available access repository within 3 months of very first publication that is online. Papers accepted following this date needs to be deposited in a available access repository within 3 months of acceptance. But, this exclusion relates to outputs accepted after 1 April 2018 that have been deposited within 3 months of very first online book but maybe maybe maybe not within 3 months of acceptance.
This exclusion may just be employed in specific extenuating circumstances, for example in instances of extensive leave. Contact the Open Access Team for advice.
RPS and UCL Discovery
RPS (Research Publications provider) is UCL’s magazines administration system. Information on publications are entered or imported manually into writers’ profiles in RPS, and used in IRIS instantaneously. Where your final accepted manuscript is uploaded its processed because of the Open Access Team and made obtainable in UCL Discovery in line with the publisher’s stipulations.
See our guides for assistance with handling your magazines in RPS. If you should be not able to get on RPS, contact email@example.com.
UCL Discovery is UCL’s available access repository, showcasing and supplying use of UCL research magazines.
All outputs should be uploaded to UCL’s Research Publications Service (RPS) to meet the requirements of the REF open access policy, UCL’s publications policy and UCL’s policy on thesis deposit. They shall then be prepared by the Open Access Team and made freely obtainable in UCL Discovery based on the publisher’s stipulations.
Various types of book is uploaded to RPS and made available access in UCL Discovery in accordance with the publisher’s conditions and terms, including articles and seminar documents, publications and guide chapters, and outputs from seminars, workshops and meetings held at UCL or organised by UCL scientists.
Datasets, numbers, posters, computer software, models and comparable outputs should be deposited within the UCL Research Information Repository.
If you fail to sign in into other UCL sites (such as UCL Moodle) there might be problem with your UCL password. See MyAccount – managing your UCL password.
In the event the password is focusing on other UCL web web web sites, contact firstname.lastname@example.org.
RPS identifies magazines by kind (eg. seminar paper). In a few full situations, you may want to alter the nature (eg. from meeting paper to meeting abstract). The book type seems at the top of the record that is full RPS. You’ll see a little pencil icon beside the output kind. Simply Simply Simply Click onto it, and you will certainly be in a position to pick a new type; then save your valuable changes.
In cases where a book doesn’t show in chronological purchase in RPS and IRIS, the likelihood is that the date that is reporting in RPS is certainly not populated. Click the name associated with the book in RPS to look at its complete record. In the event that reporting date field towards the utmost effective right is blank, click in the pencil symbol to incorporate the book date, then save yourself. The IRIS that is corresponding record update instantly.
It is accepted (see our guide Record a publication in your RPS profile), and a full record is later imported into RPS from an external database like Scopus or Web of Science, the two records should merge automatically if you create a basic record for a paper when. If this doesn’t happen, contact the Open Access Team and now we will merge the duplicate documents for your needs.
See our guide Upload your book to RPS. The Library’s e-theses pages explain simple tips to upload a research e-thesis that is doctoral. For help uploading files, contact the Open Access Team.
In the event your “manuscript” is an accumulation of files, it’s not necessary to develop A pdf that is single. You are able to upload most of the files that are relevant, or as a zip file.
See our guide ORCID for UCL researchers. The Open Access Team if you have any problems creating an ORCID ID, contact.
It is possible to provide another person in UCL staff delegate rights to control your RPS record.
To delegate, in RPS head to Menu>My Account>Account settings>Manage delegates. Enter the surname of the delegate, select their name then through the drop-down package which will appear. Click ‘Enter’, then ‘Save’.
Publications listings are exported from RPS and embedded in other websites. These listings are chronological, on the basis of the reporting date in RPS. In the event that date is wrong or lacking you can easily upgrade it: see My magazines are not showing up in date purchase. Just how can this be fixed?